Stop typing bills
into QuickBooks.
AP Central reads every vendor invoice that reaches your inbox and writes it into QuickBooks Online as a finished bill — vendor matched, lines coded, PDF attached. Your part is one look and Approve.
500 free credits. No card, nothing to install.
1Arrives in your inbox
- Hadid Clothing, LLCInvoice AAA59Reading…AAA59.pdf
- Brightline Co.Your invoice BL-20417Queued
- Nord FreightFreight invoice NF-8812Queued
- Or forward any bill to your AP Central address
2AP Central reads it
Hadid Clothing, LLC
INVOICE
No. AAA59
Jun 5, 2025 · Net 30
- VendorHadid Clothing, LLCMatched
- Bill no.AAA59
- Bill dateJun 5, 2025
- TermsNet 30
- Lines3 read
- Total$500.00Adds up
3Waiting in QuickBooks Online
Ready to approve- Vendor
- Hadid Clothing, LLC
- Bill no.
- AAA59
- Due date
- Jul 5, 2025
- Category
- Clothing · COGS
Amount
$500.00
AAA59.pdf attached to the bill
- Writes into QuickBooks OnlineA real bill on your real vendor. Not a CSV to import.
- Nothing posts on its ownEvery bill waits for a person to approve it.
- The PDF rides alongThe source document is attached to the bill it became.
- Unsure means flaggedA field it cannot read confidently is marked, not guessed.
Where the time goes
Almost five minutes a bill. Most of it is typing.
At 400 bills a month that is over 30 hours of somebody keying what is already written on the page.
By hand
One three-line invoice, timed.
4:50
- 1Open the email, find the attachment0:20
- 2Download and open the PDF0:25
- 3Find the vendor in QuickBooks0:35
- 4Create the bill, key the header0:50
- 5Key three line items1:30
- 6Choose accounts and items0:40
- 7Attach the document, save0:30
With AP Central
Every step above happens before you open it.
0:00of typing
The bill fills itself in.
Not an export. Not a CSV. A real bill on the real vendor, in your own QuickBooks Online company.
Bill
Balance due
$500.00
| # | Description | Amount | |
|---|---|---|---|
| 1 | Clothing | Eggshell Camisole Top | $123.00 |
| 2 | Clothing | Cuban Collar Shirt | $254.00 |
| 1 | Clothing | Floral Cotton Dress | $123.00 |
Attached: AAA59.pdf
Save and closeThe hard parts
It makes the judgment calls, not just the keystrokes.
OCR hands you text and leaves the thinking to you. AP Central hands you the bill you would have entered yourself — on the right vendor, on the right accounts.
One vendor, however they spell it
Checked against the vendors already in your QuickBooks file first, so Acme, Acme Inc and ACME SUPPLY CO. all land on the record you already have.
Reads the handwriting too
Totals, notes and sign-offs written on scanned paper are read along with the print.
Total $1,240.00
OK to pay — J.M.
Lines coded like last time
Accounts and items come from how you coded that vendor before, so month-over-month comparisons mean something.
- Floral Cotton Dress
- Freight, 2 pallets
- Display rack
A statement is not a bill
A statement listing invoices you already have is recognized for what it is — not posted as one more bill.
STATEMENT · HADID CLOTHING
- AAA41
- AAA47
- AAA52
- AAA55
- AAA59
Receipts go to a person
Expenses route to whoever signs them off, with the image attached, before they reach the ledger.
Set the rules once
Default accounts per vendor, the fields that must be filled before anything posts, and who approves what. Then it just runs.
What it costs today
You are already paying to key these.
Just not on an invoice. Put your own numbers in and compare.
Keying them by hand
$933/mo
33 hours a month of someone’s time.
AP Central, 2k
$95/mo
800 pages a month, on the plan that costs least for that volume.
That is $838 a month of time back, and the bills still get reviewed by a person.
Start freeYour numbers, not ours — move any slider. AP Central is billed by the page, so pages per bill is the one that decides your plan.
Pricing
Pick an allowance. The rest is included.
Every plan is the whole product. Pick by how many pages a month you handle.
AP Central 10k — up to 10,000 pages a month, $450/month.
Start free on 10kAnnual plans and pay-as-you-go
- AP Central 100kUp to 100,000 pages a year$4,500/year
- AP Central 500kUp to 500,000 pages a year$19,500/year
- AP Central 1MUp to 1,000,000 pages a year$38,000/year
List prices in US dollars, excluding tax. Custom configurations are quoted — contact sales.
- Does anything post without me seeing it?
- No. A bill reaches QuickBooks Online for you to approve — AP Central does the reading, the matching and the coding, and you do the approving. Receipts route to whoever signs them off.
- What happens when it is not sure?
- A field it cannot read confidently, or a vendor it cannot match, is flagged for a person rather than guessed at. The original document stays attached either way, so there is always something to check against.
- How do invoices get in?
- Forward them, or point AP Central at the mailbox your vendors already send to. It picks up attachments and bills written into the message body, PDFs and scans alike.
- What does a page mean on my bill?
- Pages, not invoices — a two-page invoice uses two. Plans start at $95 a month for 2,000 pages, and if you need more on a plan you buy them at that plan's own rate. $0.30 a page is the no-commitment rate, for running without a plan at all.
- Which accounting system does it write to?
- QuickBooks Online. Bills and expenses are written directly against your own vendors and chart of accounts — not exported as a file for you to import.
- How long does setting it up take?
- Connect your QuickBooks Online company, then forward a bill. No install, and no implementation project.
Two ways to start
Forward one invoice.
Connect your QuickBooks Online company and watch the first bill land. 500 free credits, no card, nothing to install.
Or tell us about your AP and we will come back to you. Prefer the phone? (888) 276-2914.